Roombooking
A room for every occasion
Be it a party, a lecture or a theatre rehearsal we have the right room for you. On this page you can easily book a room online in four steps:
- Step 1 – Read the terms of agreement carefully.
- Step 2 – Pay attention to the table of charges some users have to pay a fee.
- Step 3 – Choose a room, a date and and a starting time and fill in the online booking mask.
- Step 4 – Wait for the confirmation. In case of events on weekends and in the Vaulted Cellar you have to fill in the Schlüsselübergabeprotokoll and bring it to the KoKoS office to pick up the key.
Booking requests are confirmed only on weekdays. Booking requests which are sent on weekends will be confirmed on the following Monday (unless it is a public holiday). The booking requests are confirmed in chronological order of receipt. If there are multiple requests for a da te, the earliest request is confirmed. For exceptions to this rule see “Privileges”.
If it is not possible to confirm your reservation request due to scheduling conflicts, closing times, construction works or the like, we will send you an e-mail.
Events and room bookings of the residents of the International Centre as well as events with intercultural or international issues have a priority over other booking requests.
The online booking request is a binding reservation of the room. If you do not need the requested room please cancel your booking at least 3 days prior to your event. Otherwise you will face costs according to the table of charges.
You you can arrange our rooms at your preference. There are additional tables and chairs available in the storage room (ask for the key). However, you always have to return the the room to its initial state after your event. See the diagrams at the room’s doors.
When you are receiving a key you will have to sign a key loan agreement and the house rules. Please fill in the loan agreement, sign it and bring it to the office hours of the coordination office. The key has to be returned by the next working days otherwise a there will be a 50 € penalty fee! The key can be collected no earlier than two days prior to the event, at the office hours of the coordination office which is located on the first floor.
Mondays: 10 a.m. - 12 noon and 3 - 4 p.m.
Tuesdays: 11 a.m. - 12 noon
Wednesdays: 12 noon - 1 p.m.
Thursdays: 12 noon - 1 p.m.
Fridays: 10 a.m. - 12 noon